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Every office should have…

Every office should have…
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Every office should have…
Siobhan Stirling - Sharp Minds Communications for Capital Space by Siobhan Stirling - Sharp Minds Communications for Capital Space
Owner/Director - Sharp Minds Communications Ltd

If your business has outgrown your home office, or if you’re already in a serviced office but are looking for a better solution, you’ll love our guide to the must-haves that every serviced office should provide.  These are the essential services you need to help you work professionally and grow your business – so don’t be fooled by anyone who says you can’t have them all! 

Telephone Answering

An efficient telephone answering service will provide a great first impression for customers and leads.  It will also help you and your team work more efficiently, by taking messages when you need to focus on your core business activities, and making sure all calls and leads are passed onto you when you are ready to deal with them.

Printing & Copying

Much more cost-efficient than taking on an office junior, central printing and copying services will make sure your documents are ready when you need them without expanding your payroll or sapping endless managerial time.  They’ll also help you pull together professional looking documents.


A business essential to meet data protection compliance - that’s why we believe it should be offered as standard by serviced office providers.  At CapitalSpace, our centralised pay-as-you-go service also means our customers don’t have to enter expensive, minimum-use contracts with outside providers.  

Meeting Rooms

Meeting rooms can be expensive dead space when they’re not in use, so for most small- and medium-sized companies, it doesn’t make sense to have dedicated meeting rooms - but there are times when crowding round a desk just won’t do.  The ideal solution is central meeting rooms that you can hire as and when.  This helps you to keep control of your costs, while also enabling you to create a professional environment for larger meetings, such as team briefings, board meetings, client seminars and training.  When looking around serviced offices, check what facilities are provided with the meeting rooms (such as Wi-Fi, projectors and screens, flip charts, pens, paper, refreshments), and any additional costs.

Business Support Services (Cleaning)

The right business environment can boost staff morale and productivity.  One element of creating a productive workspace is having a clean office, workshop or studio environment.  Your serviced office provider should therefore have options for cleaning services, which should be more economic than hiring in your own subcontractor.  Check the flexibility of the services; at CapitalSpace we think you should be able to have as much or as little support as you want, so we offer cleaning on a daily, weekly or as-you-need-it basis. 

Mail Services

If you send a lot of mail, managing it can get in the way of your core business activities; it could even mean additional staff costs to process it.  Centralised mail and franking services can offer a cost-effective solution.

If you’re trying to grow a successful business, you need to concentrate on your core business activities.  So whether you’re looking for your first office or looking for a new serviced office, take time to check that you’ll get the help you need through reliable business support services to enable you to concentrate on the bigger picture, and not get bogged down in the mundane, however necessary it might be.  And, in case you are wondering, all nine CapitalSpace business centres offer all of the above!

To find out how Capital Space business premises could benefit your growing business,

call 0800 107 3667