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Pushing for paperless!

Pushing for paperless!
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Pushing for paperless!
Siobhan Stirling - Sharp Minds Communications for Capital Space by Siobhan Stirling - Sharp Minds Communications for Capital Space
Owner/Director - Sharp Minds Communications Ltd

We’re proud to be an environmentally friendly office space provider, as we understand the positive impact that we can have as a company for both the planet and our customers. This year, as part of our green mission, we introduced a new esignature solution which is helping to reduce our carbon footprint.

Paperless sign-ups

In the UK, the average person uses around 200 and 250 kilos of paper each year. Manufacturing paper requires a lot of water – 10 litres to make just one A4 sheet, to be precise. Worryingly, if everyone on the planet used the same amount of paper as the global north currently does each year, we wouldn’t have enough trees left to meet the demand.

Of course, one way to minimise the impact of paper is to recycle the paper we do use. But, unfortunately, 55% of the global paper supply comes from newly cut trees. Of course, there are going to be instances where paper is necessary within our business, but we’re keen to reduce our use wherever it is realistically possible to do so.

That’s why we’ve recently introduced DocuSign across our centres, enabling us to offer more paperless communication and sign-ups for our customers. We’re pleased to announce that in shifting to this new technology only six months ago, we’ve saved around 5,000 A4 pages, which is equivalent to half an average 45ft tree and around 0.15 tonnes of carbon.

Benefits for our customers

It’s not only the environment that’s benefitted from Docusign, as the technology has also been a great success with our customers. Some of the benefits include:

  • Faster sign-ups: Esignatures have enabled our customers to sign-up to their rolling monthly licence in record breaking times of between 24-72 hours. This means that if a customer approaches us to find office space as soon as possible, it’s never been easier to meet their needs
  • Proof of ID capacity: We’ve enabled ID verification software which enables our customers to automatically verify their identity through electronic signatures
  • Time saving: Docusign can be significantly quicker than filling out a form by hand, enabling the many business owners across our centres to get back to their more important tasks without the hassle of added paperwork
  • Accommodating our environmentally driven customers: Many of the businesses at our centres share our desire to become more environmentally friendly. In offering a paperless signature solution, we’re furthering their green mission as well.

Our eco-friendly mission

Our environmental drive doesn’t start and end with reducing our reliance on paper – we’ve already got countless initiatives underway that are also promoting our sustainability. These include:

  • Sustainable development: When we undertake developments on our site, we’re not driven by what the most cost-effective material is. We want to know which materials will do the least harm to the environment and last for longer. This ethos can be seen in action at our new pavilion at Milton Keynes Business Centre, which was constructed using eco-friendly structures
  • Energy saving: We’re on a mission to save as much energy as possible. This has included setting up solar panels across our centres, using low-emission heating systems and insulating our buildings
  • Supporting electric vehicles: We’ve installed electric charging points in the car parks at our centres to encourage greener modes of transport
  • Recycling facilities: All our business centres are equipped to support our customers’ recycling needs and if their manufacturing requires any additional recycling facilities, we will always try to make this available
  • Green travel: We’re encouraging our customers to rely on alternatives to car travel. To support them in switching to a more environmentally friendly way of travelling, we provide bike storage facilities across our centres and always try and locate our centres near close links to public transport.

If you’d like to find out more about having a licence with an environmentally friendly office provider, then please get in touch.